Modernize Codification and
Re-Codification Practices
Table of Contents - Codification
Traditional Codification Practices are Antiquated
It's time for something better
Typical codification practices for manual review, stakeholder coordination, legal compliance, formatting complexities, and ongoing maintenance can lead to inefficiencies, delays, inaccuracies, and difficulties in keeping a code of ordinances up to date. Take a look at the comparison between traditional practices and codification with enCodePlus.
TRADITIONAL CODIFICATION PRACTICES
- Delayed and Outdated - Local governments often struggle to maintain up-to-date codification records themselves due to various reasons, such as work volume, employee turnover or shortages, or competing priorities.
- Numerous Mistakes and Corrections - Relying on external contractors can lead to errors in codification, which may take additional time and effort to correct.
- Limited Control - Outsourcing codification to contractors means limited control over the process, resulting in delays and potential inaccuracies.
- Poor Access and Collaboration - Coordinating with multiple staff members and departments to draft, track changes, and collaborate on ordinance drafting can be time-consuming and inefficient without a centralized system.
- Complicated Code Maintenance - Without proper tools and support, keeping the code of ordinances current can be challenging.
- Lack of Archiving and Retrieval - Researching archived versions of ordinances bound in books and binders is cumbersome.
- No Integration with Zoning Regulations - Incorporating zoning regulations into the rigid structure of the overall code is difficult, if not impossible.
- Difficult Public Access - Providing easy and transparent public access to the most up-to-date version of the code of ordinances can be challenging without a user-friendly digital platform.
CODIFICATION WITH ENCODEPLUS
- Timely - With enCodePlus, you have full control over the codification process, allowing amendments in real time. If desired, self-publishing capabilities enable you to work at your own pace and eliminate dependence on external contractors.
- Minimal Mistakes and Corrections - Minimize the risk of errors with built-in tracking and editing features. Draft, track change, and collaborate on ordinances, reducing chances of mistakes common to manual transcription.
- Full Control - Utilize the self-publishing option and take complete control over the codification process. Manage the entire process from drafting to publishing and supplementing, eliminating reliance on external contractors.
- Easy Access and Collaboration - Staff can collaborate, share and edit ordinances on the always-current, centralized platform. This streamlines the process, improves communication and saves time.
- Worry-Free Code Maintenance - Code maintenance is made simple with automated backups, archives and version control. This ensures accuracy and integrity.
- Long-Term Archiving and Retrieval - enCodePlus' automated archive system offers secure storage of historical version of ordinances and supports advanced research capabilities.
- Integration with Zoning Regulations - The flexibility of enCodePlus allows uniquely formatted documents to be cohesively organized and integrated within the full code.
- Enhanced Public Access - Utilizing the latest technology, enCodePlus provides enhanced transparency, enabling intuitive navigation of the most recently codified version of the code.
Streamline the Re-Codification Process with enCodePlus
Comprehensive Code Review: enCodePlus conducts a thorough audit of the existing code, identifying outdated provisions, inconsistencies, conflicts, and gaps that need to be addressed during the re-codification process.
Reorganization and Reformatting: The software streamlines the reorganization and reformatting of the code, ensuring a clear and logical structure. It assists in restructuring sections, renumbering provisions, and updating cross-references to improve the usability of the revised code.
Legal Compliance Assurance: enCodePlus helps address legal challenges during re-codification by conducting a retroactive review of adopted legislation, addressing ambiguities and inaccuracies, and ensuring constitutional and due process compliance.
Collaboration and Stakeholder Engagement: The software facilitates collaboration among stakeholders, such as legal experts, department heads, elected officials, and the public, during the re-codification process. It provides a platform for input, feedback, and consensus-building to ensure the revised code meets the needs and goals of the community.
Take Control of Your Code
Self-publish in house with our Codification Wizard
Our stress-free, fill-in-the-blank codification wizard makes it easy to draft, publish and update your code in-house and in real time.
No more waiting for third parties to publish it for you!
Simply enter the ordinance number and effective date, add notes and even upload the signed ordinance or link to other online tools such as Legistar or Laserfiche.
Our automated tools make it simple and efficient. The Microsoft Word-style editor feels familiar. It has all the essentials for document maintenance along with some much-needed enhancements.
EFFICIENT COLLABORATION
Collaboration is easy. Use track changes to draft, review, and comment on text amendments. Export sections for presentation to others. When drafting is complete, simply accept the red-line edits, add your history notes, and publish it to the web.
CLEAR ORGANIZATION
Historic record keeping and legislative research are a cinch with our auto-generated amendment history table.
ACCESSIBLE ARCHIVES
Each ordinance and amendment is archived in the cloud for intuitive search and retrieval. Simply select an ordinance from the dropdown list or use the calendar widget to recall the full version of the code of ordinances that existed on that date.
Previous versions of each document are easily identified with a watermark and date notation. Quickly jump to the current version with in-page controls.
SIMPLE SUPPLEMENTATION
Make updates in real time – completely paper-free – or you export and print when hard copies are needed.
INTEGRATION WITH ZONING REGULATIONS
You can fully integrate your code of ordinances with plans, design guidelines, engineering specifications, handbooks and manuals. All document types can be published seamlessly, together in one place… cross-referenced and hyperlinked for easy access and comprehensive research.
POP-UP DEFINITIONS
Clarify technical terms with interactive pop-up definitions. Add keywords and categories to sections of the code for optimized search results.
LEGAL COMPLIANCE ASSURANCE
Plus, our expert, in-depth legal review ensures that you’re in perfect compliance with legal requirements. Our in-state attorneys are always current with local legislation and statute changes.
Want to Streamline Codification?
WE CAN HELP!
Routine tasks should be simple and quick. Take advantage of the latest technology to automate manual entry and eliminate human error. Replace paper with searchable digital supplements. Reduce the turnaround from weeks or months to a very few days.
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