Key Points
- Streamline Workflows: Automate tasks and customize schedules to reduce workload and prioritize important duties.
- Enhance Public Access: ADA-compliant portals and search tools make ordinances easy to find and understand.
- Support Clerks: Quick updates, flexible formats, and responsive support simplify ordinance management.
For municipal clerks, managing a code of ordinances can feel like a balancing act. From ensuring timely updates to making ordinances accessible to the public, the responsibilities are many. Selecting the best ordinance codification software can streamline these tasks, reduce workload, and make ordinance management more efficient and accurate.
Here’s what features to look for in an ideal solution that meets the specific needs of municipal clerks and their communities.
1. Quick and Accurate Codification
For clerks, time and accuracy are essential in codification. Ordinance updates can often take months, creating backlogs that hinder efficient management. The best ordinance codification software for municipal clerks should guarantee a quick turnaround without sacrificing precision, so ordinances remain up to date and accessible to the public.
2. Automation to Reduce Workload
Automated workflows make a significant difference in reducing the daily workload for municipal clerks. Look for codification software that supports automation to handle repetitive tasks like updates and error checks. This reduces manual input and allows clerks to focus on higher-priority responsibilities.
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3. Flexible Document Formats and Easy Submission
With some platforms, clerks face rigid document formatting requirements that add unnecessary work. The best ordinance codification software for municipal clerks will accept multiple formats, allowing clerks to submit documents as they are and avoid tedious reformatting.
4. Customizable Publishing and Update Schedules
Restricted publishing schedules make it challenging for clerks to keep ordinances up to date. Look for software that empowers municipal clerks to control publishing frequency based on their needs, whether quarterly, monthly, or more frequently, to better serve the community.
5. Robust Public Access and Usability Tools
Municipal clerks play a vital role in making ordinances accessible and understandable to the public. The best ordinance codification software for municipal clerks will prioritize public usability, with easy-to-navigate, ADA-compliant portals that make ordinance information readily accessible to all community members.
6. Secure and Searchable Archiving
For efficient ordinance management, reliable, secure archival storage with powerful search functionality is essential. The best software provides comprehensive storage and advanced search tools to retrieve ordinances, amendments, and historical documents, helping clerks maintain an organized code history.
7. Superior Customer Support and Training Resources
Navigating ordinance codification software should feel straightforward, not overwhelming. The best codification software for municipal clerks is backed by responsive and timely customer support and helpful training resources, so clerks feel fully supported and can maximize the software’s potential.
The Wrap Up
Finding the best ordinance codification software for municipal clerks can significantly improve ordinance management, helping clerks streamline updates, enhance public access, and reduce their workload. With features like quick codification, automation, flexible scheduling, and superior customer support, enCodePlus offers a comprehensive solution tailored to meet clerks’ unique needs.
Ready to explore a solution designed for clerks? Book a FREE consultation with enCodePlus today to see how our platform can empower your work.
About enCodePlus – Intelligent Planning, Zoning and Codification Software
enCodePlus is a unique, web-based technology platform delivering a full suite of planning, zoning and municipal code tools and features, together with full or hybrid code management services. Created by the planning experts at Kendig Keast Collaborative, the platform serves planners and zoning administrators, clerks, attorneys, managers, economic developers, and consultant partners. The cutting-edge software streamlines the rejuvenation of the format and usefulness of plans, studies, codes and ordinances, design guidelines, standards and specifications and the processes to create and publish them.